Fundraising Allocation - Committee Updates and Meeting Minutes


Fundraising Allocation - 4.10.18 Meeting Minutes

posted Apr 24, 2018, 9:11 PM by Lisa Griffin

Meeting minutes for the April 10, 2018 Fundraising Allocation Committee meeting are posted in the Fundraising Allocation Committee folder on the Forms and Files page, as well as in the PDF attached at the bottom of this post.



Fundraising Allocation - 12.13.17 Meeting Minutes

posted Apr 16, 2018, 10:18 AM by Lisa Griffin   [ updated Apr 16, 2018, 10:18 AM ]

Meeting minutes are provided below, as well as in the PDF attached at the bottom of this post.

FUNDRAISING ALLOCATION COMMITTEE (FAC) MEETING MINUTES
December 13, 2017
5:30 pm

Attendees: Amanda Szymanski (Committee Chair), Missy Hischke (Primary Principal), Lynne Allen (CFO), Denise Vitt (Fundraising Committee Chair), Taylor Johnson (Board liaison to FAC), Elizabeth Williams (Board Finance Committee liaison), Sean Smith (HS Student Government President). Rob Cable (Secondary Principal).

1. Meeting Called to Order by Amanda at 535pm
Mission Read by Missy
2. Approve Minutes from October 10th meeting
Motion made by Missy
Rob 2nd
All approved
3. Review updated application and rubric
-Rob will change the weight of cost of fundraising request
-change score of “how have you helped in fundraising efforts”
4. Any new topics to discuss
$35K allocated from the Board (do email blast to inform community of needing money and how used)
-- Only have $13K raised from annual campaign, behind by 50% as compared to last year (under 30 families have donated out of over 900 families)
Assign templates for approval/denial emails to be sent to applicants
-If denied, give next steps on how to raise additional funds, go back to Fundraising Committee
-need 4 letters (full funding, partial,denial, covered by operational and approved)
-wrote all letter templates tonight
Determine if an acknowledgement email can be automatically sent to applicants
-no way to do it through google forms
-automated to send their own application back to them
Determine a plan to track disbursements and purchases
-Lynne will send a monthly disbursements update
Missy and Rob will review applications prior to our meeting to sift through Operational needs so we do not need to review those at FAC meetings
5. Review and Discuss all FAC Applications
-Approved Requests:
-Liz Friedenson- after prom request $2500 (combined total from 1st request of $5,500) the Board of Directors will need to make final recommendation since over $5000
-Rob makes motion (Amanda will take to Board as part of report)
-Missy seconds
- All approve (Sean abstains since it directly relates to him)
-Yvette Claeys-$750 cooking and cultural equipment and book racks
Rob makes motion
Amanda seconds
All approve (Sean abstains since directly relates him)
-Emilie Johnson-$1750 hurdles for the Track and Field Team
-Rob motion
-Amanda second
-all approve
-Oscar Proffitt-$2500 for HP ZVR equipment contingent upon raising the remainder of the funds
-Rob motion
-Amanda second
-Rob, Missy, Amanda approve, Denise denied
-Josh Cochran-$850 anti bullying campaign
-Rob motion
-Missy second
-all approve
-Dena Kemp-$300 for Stargate Career night thank you gifts
-Rob motion
-Amanda second
-all approve
-Kristen Mansure-$4600 for 4 octagon raised garden beds
-Rob motion
-Missy approve
-Amanda denied
-Kristen Roberts $300 for memory project and $1200 for 2 pottery wheels
-Rob approve
-Amanda second
-all approve
-Total Money granted : $14,750
-Pushed back to Operational or Head of School Budget
-Rita Stephenson $4000 for computers
-Jessica Painz $300 for calculators
-Donna McLeod-$320 for rotary cutters
-Sarah Bowman-$421.23 for iPad and headphones
-Jennifer Hanna-$388.20 for Dragon software
-Mindi Ramsey $4,000 for 8 spare computers for substitute teachers
6. Next Application Due date is March 23, 2018
7. Next FAC Meeting is April 10th, 2018 at 630pm
8. Meeting Adjourned at 8:10pm by Amanda

Fundraising Allocation - 9.6.17 Meeting Minutes

posted Sep 14, 2017, 9:31 AM by Lisa Griffin   [ updated Sep 14, 2017, 9:37 AM ]

Meeting minutes are provided below, as well as in the PDF attached at the bottom of this post.

FUNDRAISING ALLOCATION COMMITTEE (FAC) MEETING MINUTES

September 6, 2017
6:00 pm

Attendees: Amanda Szymanski (Committee Chair), Missy Hischke (Primary Principal), Lynne Allen (CFO), Denise Vitt (Fundraising Committee Chair), Taylor Johnson (Board liaison to FAC), Elizabeth Williams (Board Finance Committee liaison), Sean Smith (HS Student Government President). Missing: Rob Cable (Secondary Principal).

1. Elect Chair for Committee
  • Amanda Szymanski will be serving the 1 year term
2. Review Charter and propose changes
  • Language was changed in regards to including oversight of Executive Director Discretionary Funds which will be reviewed annually
  • The language of the committee members was changed to state “an administrator from each building” and a “representative from the HS student government.”
  • Language was changed to state meetings will be held at least once a trimester and applications will be due 2 weeks prior to our meeting (this will allow the Fundraising committee as a whole the ability to review all applications and provide feedback to the FAC for consideration)
3. Review Application Form
  • The form was updated to include:
    • Phone number or extension
    • Group name making request
    • Form will need to be made public and an announcement made to community on how and where to access the form 
4. Guidelines/expectations for potential approval/denial of applications
  • We believe student led Adroit/Passion projects will NOT be funded through the FAC; however, requests from the Adroit class (Varel and McLeod) will be considered for materials to benefit the entire class
  • Student groups and clubs for primary and secondary school will be allowed (we would like to see the HS student government take an active leadership role in collaborating with the MS and Elementary student government to help with raising and allocating funds)
  • The more students it can benefit and the longer lasting the impact of the request for the school as a whole will have greater value
  • Reviewed the rubric that will be used to help determine priority of request
    • Each committee member will review each application before our scheduled meeting and complete the rubric for each application
  • If an application is denied, we will encourage the group to utilize other fundraising opportunities such as dining out nights. Information can be obtained through the fundraising committee.
5. Review any current requests
  • CRC-was already granted $1500 for the Harry Potter Night
  • Grant Committee-all fundraising will go through fundraising committee
  • Executive Director's Discretionary fund will be held off for approval by the FAC until December/January once the Fundraising Committee has had time to try and raise money through the Annual Campaign and Fall Fundraiser
6. Goals for the Committee
  • To review all requests submitted to the FAC by September 29th (first deadline) and evaluate based on rubric
  • Allocate funds if/when available
  • Offer alternatives if application is denied (i.e. dining out nights)
7. Advertising to Community
  • An announcement shall be drafted by Missy and Rob to be included in the Monday email to the community
  • An announcement to the staff shall be made at the next staff meeting
  • A post shall be made to the Stargate Facebook page communicated to the community about the FAC, where the application form can be found and when the deadline for submission will be
  • An announcement shall be communicated to all students in the primary and secondary school about how and where to apply and who to ask for help in completing the form (if necessary)
8. Application Deadlines
  • September 29, 2017
  • December 1, 2017
  • March 23, 2018
9. Meetings to review applications
  • October 10, 2017
  • December 13, 2017
  • April 11, 2018

Fundraising Allocation - Key Dates

posted Sep 14, 2017, 9:26 AM by Lisa Griffin

The deadlines for submitting requests to the Fundraising Allocation Committee are as follows:

Application Deadlines

September 29, 2017

December 1, 2017

March 23, 2018

Meetings to review the applications:

October 10, 2017

December 13, 2017

April 11, 2018

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